Other have contracts with local gas stations, where are a driver fuels and signs for the amount taken. The most common is the fuel card, a credit card use for fueling purposes. The key to any of these is to check the times and dates (ensuring they were during working hours) and to check to make sure no other purchases were made.
Source: reflectionsofarationalrepublican.com
It is recommended to have a system in place where the receipts are audited on a regular basis, monthly. But also have a system where receipts are also randomly checked. Don’t forget to compare the receipts with the driver’s logbooks as well, to ensure all purchases are official.
Source: www.noyodecia.com
7. Regularly Check if Fuel Card was used for Cash Advances
Though some disagree, most employees are honest. But even the best of people can be tempted. Now acting on that is something entirely different than just a having a passing thought. But as I said, it is also much better to be safe than sorry.
Staff needs to be informed of all company policies, the best way to keep a record to have policies initialed or signed off on. You would be surprised how many people something as simple as that will help maintain their integrity.
Source: www.shell.com
Depending on policy, you might authorize your driver for certain expenses to be paid by cash, though that the need for that is rare, and getting more rare every year. So, if your organization does give out gas cards (credit cards), ensure the drivers know what it is to be used for. Some cards will allow you to disable the cash draw feature, if so, do it.
