They want to pay their invoices and in a timely manner. But they need to know what they are paying for, that it actually arrived (in proper condition), and isn’t a duplicate bill/order.
Source: www.mobileframe.com
Before the bill will be paid (the shipper gets their payment), the receiver will check:
- The Purchase order
- The receiving report(s)
- Packing slips (Bill of lading)
- The actual invoice(s)
It is best if these documents are compiled together and made available at the time the bill is to be paid. Remember without the proper documentation (POD), the receiver won’t pay, regardless.
Scanned or Original Papers (Broker are accepting color scanned images)
As mentioned earlier, the great thing about ever changing technology is the ease with which many transactions can be handled. There was a time when originals (or at least original signatures) were the only documents accepted. These would have to be typed up, often in triplicate! Now of course that isn’t the case (thank goodness).
Source: www.idatachina.com
Everything can be scanned and/or emailed. With most of the phones now, you can use an application that digitally scans the document as good as, or even better than the original. This is then either sent directly or attached to a message and available for immediate download.
